Case Study: A-One Chipseal

Name: DBS Interactive
Price range: $

SharePoint Paves the Way for Operations without Roadblocks

When the busy season hits, A-One Chipseal can’t afford slowdowns. The company needed a digital backbone as dependable as their roadwork, one to keep HR processes moving, paperwork organized, and every employee ready for action. DBS Interactive delivered a SharePoint solution.

About

A-One Chip Seal

A-One Chipseal is a leading asphalt maintenance and pavement preservation company based in Denver, serving Colorado’s Front Range since 1996.

Typography & Colors

Wireframes & Mockups

A hand holding a pen writing on a document with an orange filter and black and orange background

Goals

Connecting HR Vision with Digital Solutions

A-One Chipseal faced the annual challenge of managing seasonal onboarding and offboarding for hundreds of employees, primarily overseen by a single HR professional. An accessible intranet would streamline tasks, centralize information, and support employees.

Provide a superior user experience for all employees, regardless of technical background
Centralize onboarding, training, and paperwork processes
Enable fast, accurate tracking and verification of employee documentation
Support a multi-lingual workforce
Ensure mobile accessibility for field and office staff

Challenges

Surveying the Landscape

Clearing hurdles required a clear view of every obstacle on the road ahead. Addressing issues from the beginning kept the product on budget and on time.

High-Volume, High-Speed Onboarding: Managing paperwork and training for up to 500 employees at the start and end of each season
User Diversity: Ensuring ease of use for employees unfamiliar with intranets
Centralized Access: Housing all critical information, services, and forms in one place
Brand Consistency: Maintaining a cohesive brand identity across internal platforms
Multilingual: Providing manual Spanish translations to ensure inclusivity
Compatibility: Guaranteeing access on major devices and browsers

A clipboard with the words Policies and Procedures with an orange filter and black and orange background

A map with four pins stuck in it with an orange filter and black and orange background

Strategy

A Roadmap for Success

Like a successful road construction project, a solid foundation was essential. Our strategy focused on understanding operations, users, and their unique needs, which guided every decision. By prioritizing simplicity and real employee needs, we delivered an intuitive, scalable intranet that streamlines processes and achieves project goals.

Workflow Efficiency: Automating filing forms and notifying stakeholders reduces manual tasks and ensures timely, accurate record-keeping.
At-a-Glance Oversight: Instantly track paperwork status, minimizing manual follow-up.
Adoption: User-centered to prioritize navigation and usability Content
Content Accessibility: Streamlined access to company news, messaging, and key resources in a powerful, searchable hub.
Robust Functionality: Integrate essential third-party tools, support video content, and enforce advanced user access controls to ensure versatility and security.
Safety First: Enforce advanced user access controls to ensure versatility and security.

Development

Confidence Without Complexity

We built a SharePoint intranet that delivers powerful features without unnecessary complexity.

Site Architecture: Designed an intuitive site structure using SharePoint Communication and Hub Sites for unified navigation and content.
Custom Branding: Applied company branding with custom themes, logos, and colors for a cohesive user experience.
Content Management: Developed modular web parts for news, document libraries, and quick links for easy access to key resources.
Workflow Automation: Implemented Power Automate to streamline onboarding/offboarding and manage notifications.
Device Compatibility: Optimized for Windows, macOS, iOS, Android, and all major browsers to ensure universal access.
Integration: Connected with Microsoft 365 tools and third-party apps to extend functionality.
Security & Permissions: Configured role-based access controls and governance policies to protect sensitive data.

Laptop sitting on a desk with an orange filter and black and orange background

Results

Smooth Travel Ahead

A-One Chipseal’s HR operations are now streamlined, with paperwork and compliance handled efficiently, even during peak seasonal hiring. The new intranet empowers a single HR manager to confidently manage hundreds of employees' hiring, transitions, and departures, ensuring every team member is prepared and compliant from day one.