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Admin Assistant – Business Development

Are you an administrative assistant looking for a new challenge? Maybe you already love working in a business development position or a sales setting, but know there’s a better fit? If you are a natural-born organizer with exceptional listening and note-taking skills, read on!

Founded in 2000, we are one of Louisville’s longest-established digital agencies. Our award-winning work – designing and building websites, apps, and content marketing campaigns – and our commitment to accessibility, equality, and diversity mean we’re primed for yet another year of growth. To stay on top of increasing opportunities, we are creating a new position for a Business Development Assistant with the primary role of supporting the existing business development team.

Primary Functions

  • Monitoring all inbound sales channels, by email, web and telephone
  • Responding to initial inquiries and bid invitations, by email, web, and telephone
  • Scheduling internal and external meetings at various stages of the sales process
  • Attending internal and external meetings in order to document discussions and inform next steps
  • Assisting in the creation and development of proposals, pitch decks, case studies, and more
  • Maintaining our CRM software with updated information, detailed notes, and future opportunities
  • Implement outreach and follow-up strategies for all new business clients as directed

Skills, Experience & Knowhow Required

Must Haves

  • Exceptional standard of written and oral communication skills. Spelling, grammar, and sentence structure will need to be of the highest standard
  • Excellent time management skills and a strong attention to detail
  • 1+ years of administrative or client/customer services experience
  • Methodical, productive worker with the ability to stay focused and calm-even when pressure is mounting
  • Familiarity with Google Suite (Docs/Sheets/Slides)
  • Basic understanding of digital technologies and terminology


  • College degree – though absence of this is by no means a deal-breaker
  • Strong understanding of digital technologies and terminology
  • Familiarity with team collaboration tools like HighRise, Slack, Trello, and Intervals
  • More than a passing interest in all things digital


  • Competitive salary commensurate with experience
  • Excellent benefits package: Medical, Vision, Dental, and Life insurance
  • 401k matching
  • Weekly massages
  • The best coworkers in Louisville (we mean it!)

This full-time role is at our office in the heart of downtown Louisville, KY. Remote candidates will not be considered.

Note: We are unable to provide work sponsorship for this position.